The document is a paper proving the occurrence of the financial transaction. Before recording the financial transaction in the accounting books and records, it must be ensured that there are documents proving the occurrence of the financial transaction.
The importance of the document
The document is used as a means of proof to ensure the validity of the financial transaction.
The document is used as legal evidence in the event of disputes.
Document types:
Direct documents:
They are the documents that are prepared by the establishment directly, and are considered the main source of registration in the accounting books, and they are as follows:
The document is used as a means of proof to ensure the validity of the financial transaction.
The document is used as legal evidence in the event of disputes.
Document types:
Direct documents:
They are the documents that are prepared by the establishment directly, and are considered the main source of registration in the accounting books, and they are as follows:
Arrest document:
It is a document that the establishment prepares when it obtains a cash amount from the customer, whether the amount is in cash or a check drawn on the bank, and the payer gets a copy of it, and the other copies remain in the establishment to record the financial transaction in the accounting books, and this is a model for the receipt document.
It is a document that the establishment prepares when it obtains a cash amount from the customer, whether the amount is in cash or a check drawn on the bank, and the payer gets a copy of it, and the other copies remain in the establishment to record the financial transaction in the accounting books, and this is a model for the receipt document.
Payment document:
It is a document that the establishment prepares when the establishment pays cash amounts or when paying its account, whether the payment is in cash or by check drawn on the bank, and the recipient of the amount gets a copy of it after he signs his receipt on the document, and the other copies remain in the establishment to record the financial transaction, and this is a form for an exchange document.
Registration document:
It is a document that the establishment prepares when a financial transaction occurs that does not include payments or receipts, so that the financial transaction is then recorded in the accounting books, such as the credit sale transaction (on account).
Indirect documents:
These are the documents that are attached or reinforced with the direct documents as a means of proof of the financial transaction, and they are as follows:
Bill :
It is a statement prepared by the seller, which includes a detailed statement of the service provided or the goods sold, their quantity, total value, and others. The invoice for the seller is a sales invoice, and for the buyer it is a purchase invoice.
It is a statement prepared by the seller, which includes a detailed statement of the service provided or the goods sold, their quantity, total value, and others. The invoice for the seller is a sales invoice, and for the buyer it is a purchase invoice.
Check:
It is a written instrument containing an order directed to the bank by the bank account holder (the drawer) to pay an amount of money to a third party called the beneficiary. amount from the withdrawal account.
bill of exchange:
It is a written pledge in which a person pledges to pay a certain amount on a specific date to another person called the beneficiary, and there may be one or two guarantors as needed.
Debit notice:
It is a paper that the facility sends to the customer to inform him that the value of the claim due has increased as a result of providing an additional service or due to an error.
It is a paper that the facility sends to the customer to inform him that the value of the claim due has increased as a result of providing an additional service or due to an error.
credit note:
It is a paper that the facility sends to the customer to inform him that the value of the claim due has been reduced due to an error or for any reason.
Account statement
It is a statement that the establishment prepares and sends to its clients, in which the due balance and the debit and credit movements that occurred during a specific financial period appear.
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