How to keep your accounting software secure

Blog / ERP
Businesses are turning to cloud-based accounting in increasing numbers, seeing it as a viable solution to more tedious and limited hardware-based accounting software. Cloud storage provides account access by authorized personnel at all times from any connected device, instant updates and real-time financial data on demand.
Cloud-based data storage is the ideal choice for business owners who prefer to keep their operations flexible and agile. Checking your daily income on the go is a quick and simple smartphone task. However, some CEOs find the prospect of sensitive financial data being stored online as very frustrating.
I've heard that over and over again. People choose accounting software that is installed locally over cloud-based software because they do not trust the mysterious and bewildering cloud.
Although it is true that locally installed software may be more secure than cloud-based software, users who do not take proper security measures expose themselves to a storm of trouble worse than anything the cloud might conjure. If you use locally installed accounting software and your computer is home to incredibly sensitive business information about you, your employees, and your customers, this is an opportunity you can't take. When you sign up for cloud-based software, the software provider often has strong security measures in place. such as firewalls, malware detection, virus scanning, etc.
10 tips to help your computer data be as secure as possible.
1. Do not share your passwords with anyone
When we say don't share your password with anyone, we mean it. Passwords are supposed to be secret for a reason. We may not be talking about the one ring that rules everyone, but we may be. Security is a serious issue, so make sure you keep your password confidential, and keep it safe, as this is the most sure way to protect your company.
2. Create strong passwords
Everyone has heard time and time again that it is necessary to create strong passwords for online accounts, but how do you actually do it? We have collected many tips from experts in the field of technology and security; Let's start with what we shouldn't do.
Share your password.
Use of common password combinations (123456).
I use the same password for multiple points.
Start with an uppercase letter followed by a lowercase letter.
End with an exclamation point.
I use password checkers.
I do:
Use long passwords (at least 8 characters).
I use a combination of letters, numbers, and symbols.
I use multiple special characters.
Create a brand new password for each site.
Make it seem random.

3. Install Virus/Malware Detector
We highly recommend installing a virus and/or malware detection solution. Antivirus and malware detection software help you stay on top of any potential or existing computer security threats, and many of these solutions not only detect problems, but fix them for you as well.
4. Install firewalls
In addition to malware detection and antivirus software, you want to make sure that you have installed firewalls on your computer and router. As the name suggests, as firefighters dig a barrier to stop raging wildfires, electronic firewalls create a barrier between a computer or network and any unauthorized access to a computer.
Many computers offer built-in firewalls, which may be sufficient for your needs.
5. Educate users
Most business owners may have at least some knowledge about internet security. And you want to make sure that all employees and contractors who use your software and computer have a solid understanding of Internet security.
There are a few ways you can educate your employees:
Send relevant articles in weekly company emails: Ask your employees to read articles.
Double check for https://: https://: https:// is not just a set of random characters and symbols, it indicates that the site you are about to access meets accepted security standards. If you see that the site does not have https:// in the front of it, it is not secure and may be a scam.
Promote Free Courses: Free online courses cover a range of topics, including security.
6. Take advantage of user permissions
Almost all good accounting software provides business owners with the ability to manage users and assign user permissions to their employees. Where there are ten different roles (company administrator, normal user, custom users, accountant, time tracking only, reports only, all access rights, no access rights, limited access) and control the level of access by a specific feature.
Make sure to take advantage of these user permissions. It is one of the most effective tools for controlling what users see and don't see. This way, you know that only the most trusted employees have access to more sensitive information, eliminating anxiety.
7. Create multiple accounts for the same computer
If you have multiple employees sharing the same computer, be sure to create separate user accounts for each employee. The level of user access for each account can be controlled individually, ensuring greater security of sensitive information.
8. Take actual safety measures
The physical security that cloud-based companies provide is one of the main things that security of locally installed software lacks. Most cloud-based accounting software companies offer physical security measures such as 24/7 monitoring of data centers, and controlled access to the

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