Incoming and Outgoing Electronic Archiving (DocSuite)
An integrated cloud system for managing electronic documents, archiving, administrative communications, as well as supporting the digital transformation of companies. The system is designed in accordance with the vision of the Kingdom of Saudi Arabia 2030 through a set of smart software aimed at organizing the way of managing paper content and various operations procedures within organizations. It provides smarter and smoother administrative communications, and applies the procedures manual within the organization effectively.System technical offer
Paperless management, more streamlined and efficient administrative communications.
Why DocSuite Archiving System?
Smart management solutions for the Finance and Accounting department within different institutions.
The ability to archive accounting invoices, entries, financial bonds, and final reports, as well as creating full indexes, either manually or electronically by linking them to the API platform for cloud ERP programs. Also, it supports the ability to create and build comprehensive and accurate reports and retrieve documents from past years upon request from the concerned authorities by searching for the name of the document or the invoice number or the registration number, or the date it was saved and added to the system, or any information mentioned therein.
Advantages and Features
An innovative set of systems and integrated service packages that aim to provide a smooth and secure management experience within different business organizations of all types, sizes, and specializations.
An intelligent system that analyzes work and the employee’s data, the inputs and outputs of the company or organization. It benefits from big data in improving performance, developing work, making the right decisions in different situations, and constantly rehabilitating employees.
The OCR system for optical text recognition, converting images attached to the system into texts is easy to handle, modify, add to and save, and extract text from PDF files and images in JPG, BMP, TIFF, and GIF formats.
API binding library
A smart API library link via a standard programming interface RESTful JSON API that can easily link and integrate with any other software and systems needed to complete work within organizations such as cloud ERP systems.
Report Builder Package
Various forms of reporting on performance, workflow, employee quality, and quality of services provided give managers insight into everything within the organization that supports decision-making and develops appropriate action plans - and allows the building of all forms of reporting, financial, accounting, and work reports.
Quality Rating Engine
A tool that helps organizations evaluate the performance of employees by tracking and monitoring performance and the duration is taken to complete a particular task from the first notification of it to deciding and completing it, as well as building detailed quality reports for each employee and easily identifying the cause of delay in any of the transactions.
Ease of use
You can manage, customize, and quickly access data, documents, customer and employee files, and obtain various financial and accounting reports, work reports, and employees quickly and easily from one place and any device through a powerful and easy-to-use control panel that all users can deal with.
Merge attachments when uploading
The possibility of merging attachments from all formats on the system into one file in PDF format when downloading from the program. This allows easy handling of documents and access to them from one place. It also allows merging images in various formats with other forms of other attachments, whether word, pdf, or others.
Group messaging system
A system for sending group messages with the ability to customize the arrival of messages as well, whether to all employees or a specific group by department or administration via e-mail or SMS text messages, as well as the ability to prepare messages to be sent at a later time.
Integration with the scanner
The ability to integrate with the scanner to scan and receive files directly within the system and the ability to create new incoming and outgoing correspondence and give it a unified number that can be printed as a barcode to be easily tracked later for more control and to facilitate the tasks of the users.
Save an area of 500 square meters that stores 3 million documents, and substitute it with a 15 GB unit that is easily accessible, extracted, and shared.
The Old Systems
Companies and institutions suffer from high expenses for paper, printing costs, ink, and pens. In addition to the slow completion of tasks within the various departments, as well as the absence of confidentiality and security of the data. It doesn't keep the important documents within the organization 100% secure. Also, it doesn't provide the large spaces needed to keep the files, documents, and papers for incoming and outgoing transactions. In addition to the suffering in obtaining various approvals quickly due to the slow workflow and the lack of automation, as is the case in managing work digitally. Not only this is what companies that rely on the old system to save and archive documents suffer from, but also suffer from the damage of important documents over time, and the inability to keep backup copies, which makes it difficult to store and retrieve damaged documents at any time.
DocSuite Electronic Archiving and Administrative Communications Program
The best and most efficient solution in managing all companies, and government and private institutions of all sizes is through a huge set of technological software that helps you manage incoming and outgoing transactions, manage tasks, automate procedures, save documents in different formats, archive them and share them, and follow up the workflow effectively at any time, from anywhere and through any device. This saves time and effort and expenses of paper, ink, printing, and pens and helps to speed up the process of completing procedures and reduce the time to complete tasks, and speed up approvals of applications in addition to providing the spaces required to save documents and backup which support the application of the e-government methodology and serve the goal of digital transformation.
A quick tour of the Docsuite system
Docsuite is a modern web application designed to provide a solution to these problems, with modern technologies that enable you to switch from paper management to complete electronic management, and simplicity and flexibility that make the system easy in the application, and a successful investment.
Live shots from DocSuite system, unlimited benefits
Screenshots of the Docsuite system
See some pictures and screens through the Doc Sweet system, Benefits without limits
Innovative and advanced products, the latest accounting and management software and solutions
Millions of customers use our systems, join them
Smooth, secure, fast, powerful, giving you the power to control the Institutions’ input and output anytime and anywhere. Fekra Program for Corporate and Organizational Content Management is the backbone of any business whatever its type, shape, or size, on which the organization's management is based with strong, transparent, and strong control.