Fixed Assets And Custody Management System
Keep your company's assets in one place. Check all the data and its details from the first purchase of the asset to its depreciation. Track the status of the custody and its itinerary from receipt to delivery. Get comprehensive reports on the status of all your custody and assets in the fastest effortless way by using the latest technologies.
System technical offer E-invoicingA smart cloud system for all daily inputs, actions, and outputs in one place
Supports electronic billing in association with the Zakat and Tax Authority
Why Fixed Assets And Custody Management System?
Cloud System
Fekra’s Fixed Assets And Custody Management System is a cloud-based system that facilitates access to databases. It also manages custody and assets, tracks and monitors their status and itinerary from receipt to delivery. The system is accessible at any time and from anywhere via any device connected to the Internet. It provides the necessary protection and complete security for all the data, files, and all assets documents that are registered on the program.
Asset Registration
Save and record all types of assets owned by the company or institution. Create a complete file for each asset separately that includes all its data and details. The detailed data of the file includes the asset name, model, date, place of purchase, amount and purchase invoice, the entry number registered in accounting, as well as its location in the company and the authorized department, etc.
Barcode Inventory
The program gives a barcode for each asset in the organization after registering it on the system. This facilitates scanning and viewing all its data and details. The system also provides a barcode for each department and office in the company that includes all its assets. This facilitates accurate inventory operations by simply scanning the barcode attached to the department or office by scanning the barcode on its door.
Notifications and Alerts
Smart notifications and alerts system that provides the best follow-up of all operations on assets. This includes depreciation alerts before the asset’s expiration date. It also monitors all custody statuses through notifications of receipt and delivery by the employee, notifications of the system itself and the mobile phone, and their status before and after receipt via mail, SMS messages.
Custody Record
It records the employees' custody details and balances, and all the temporary and permanent custody when starting the usage of the system. It also links the custody with the employee's name or the department that received it. The system also sends reminders with the date of delivery in the case of temporary custody. It sends automated alerts on the temporary transfer with the date of its return to the original custody owner. As well as recording the custody in the buildings and offices and link it as custody of the employees.
Custody Status Follow-up
The system monitors and prints custody cards, barcodes, and QR. It also monitors the process of custody transfer and return. The system states the custody's location on a specific date. It also performs an inventory of any office or department, including the custody of employees, the responsibility of each employee, and the itinerary of each custody.
Creating Reports
A solid system that creates comprehensive and accurate reports on all the institution’s assets status of the custody. It can inquire about the custody by category, employee, location, or entity easily and quickly. While providing the advanced search feature for a category in the custody and displaying all custody owners who have the required item from the program control panel.
Data Security and Safety
The system is built entirely on completely secure cloud servers. It is based on smart and secure data encryption software, to protect the organization’s information, documents, and files of the fixed assets and the custody from theft, damage, or manipulation. The system ensures safety against any illegal cyberattacks that the data may be exposed to.
Your documents are safe, your procedures are more streamlined
Traditional System
The traditional and old Fixed Assets And Custody Management methods have caused various problems for organizations, such as: ❌The difficulty of inventorying and tracking assets in companies ❌The difficulty of accurately inventorying custody and assets ❌Custody loss between employees and departments and assets waste ❌The absence of precise information on the status of the custody ❌Lack of required transparency of the one responsible for wasting or destroying the custody ❌The difficulty in knowing the location of the custody and when its delivery time ❌No alerts for asset depreciation dates ❌Easy manipulation of custody and asset data ❌The corruption of fixed assets paper files and the loss of its data ❌The difficulty of extracting comprehensive and accurate reports on the custody and the assets for tight control and follow-up ❌Wasting company resources and time
The best solution is the Doc Sweet system
With Fekra’s Fixed Assets And Custody Management System, all these problems vanish and now you can: ✅Record all fixed assets with all its data in a cloud database ✅Track assets with smart barcode ✅Monitoring procedures or operations on any asset ✅Inventory of custody and assets with barcode by simply scanning it with mobile phone ✅Inventory of offices, departments and entire managements easily via barcode ✅Create a complete record of the custody and its transfer between employees, departments and managements ✅Easily follow the status of the custody, the location of each one, and the date of its redemption from anywhere ✅Monitor and print custody cards ✅Easily print reports and inquire about the custody ✅Full security and backup system for the data to ensure data safety
The best-automated follow-up of the status of the custody. Starting from its registration, transfer, and status, to printing the reports.
The system protects assets by providing a solid monitoring system on the state of custody transferred between departments, sites, and employees. It also follows up on the transfer of the custody, temporary or permanent, and their status when disbursing, transferring, and returning. Moreover, It prints accurate and comprehensive reports on the status of any custody on a specific date.
More Unparalleled Features and Characteristics
Fixed Assets And Custody Management System was built to suit and meet all the needs of institutions and companies with the best standards.
Full Arabic support
The program comes with full support for the Arabic language to facilitate the employees' interaction with it and with the orders related to the company’s management of fixed assets and custody, such as registration, tracking, monitoring, depreciating and others.
User Permissions
The system supports multiple users with the ability to customize the permissions for each user according to the work entrusted to them and customize their accessible data and asset files.
Validity Alerts
The system sends automatic alerts to the administrators one year prior to the expiry date of any asset. This reminds them of the approaching date of depreciation based on the expiry date recorded with the asset when it was recorded in the system.
Cloud Storage
Keep your business data from getting damaged or lost with periodic data backups and storing other backups on the system's cloud storage.
Ease of Use
The easiest way to manage custody and assets and track their operations through an easy and powerful control panel.It is designed to suit all the needs of business owners and the unique skill abilities of employees.
24/7 Free Support
The strongest technical support team from the most powerful technology and software experts in the Arab region is at your service around the clock, completely free.
Learn more about Fixed Assets And Custody Management System in a quick tour
A fully cloud-based system that works on any device connected to the Internet. It is designed specifically to provide the best smart cloud management for all assets inputs, daily transfer, and outputs all in one place. The system has the best automatic follow-up of the state of the custody, whether temporary or permanent, within institutions and companies of all kinds. As well as the ability to tightly monitor all data through a powerful reporting system to extract a detailed report on the status of assets, establish custody, and perform advanced searches for any related information.
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