How to keep your accounting software secure

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Blog / ERP
More and more companies are turning to cloud-based accounting, seeing it as a viable solution to the more tedious and limited hardware-based accounting software. Cloud storage provides account access by authorized personnel at all times from any connected device, instant updates and real-time financial data on demand.
Cloud-based data storage is the ideal choice for business owners who prefer to keep their operations agile. Checking daily income on the go is a quick and simple smartphone task. However, some CEOs find the prospect of storing sensitive financial data online too frustrating.
I've heard that over and over again. People choose on-premises accounting software over cloud-based software because they don't trust the cloud's nebulous cloud.
Although it is true that locally installed software may be more secure than cloud-based software, users who do not take appropriate security measures are exposing themselves to a storm of trouble worse than anything the cloud can conjure up. If you use locally installed accounting software and your computer is home to incredibly sensitive business information about you, your employees, and your customers, this is a chance you can't take. When you sign up for cloud-based software, the software provider often has robust security measures in place. , such as firewalls, malware detection, virus scanning, etc.
10 tips to help your computer data be as secure as possible.
1. Never share your passwords with anyone
When we say we don't share your password with anyone, we mean it. Passwords are supposed to be secret for a reason. We may not be talking about the One Ring that rules it all, but we may be. Security is a serious issue, so be sure to keep your password secret, and keep it safe, as this is the most surefire way to protect your company.
2. Create strong passwords
Everyone has heard time and time again that it is essential to create strong passwords for online accounts, but how do you actually do it? We have collected many tips from experts in the field of technology and security; Let's start with what we shouldn't do.
Share your password.
Use common password combinations (123456).
I use the same password for multiple points.
Start with a capital letter followed by a lowercase letter.
End with an exclamation point.
I use password checkers.
I do:
Use long passwords (at least 8 characters).
I use a combination of letters, numbers and symbols.
I use multiple special characters.
Create a brand new password for each site.
Make it look random.

3. Install virus/malware detection software
We strongly recommend that you install a virus and/or malware detection solution. Antivirus and malware detection software helps you stay aware of any potential or existing computer security threats, and many of these solutions not only detect problems, but also fix them for you.
4. Install firewalls
In addition to antivirus and malware detection software, you want to make sure that you have firewalls installed on your computer and router. As the name suggests, and just as firefighters dig a fence to stop a raging wildfire, electronic firewalls create a barrier between your computer or network and any unauthorized computer access.
Many computers provide built-in firewalls, which may suffice for your needs.
5. Educating users
Most business owners probably have at least some knowledge about internet security. And you want to ensure that all employees and contractors who use your software and computer have a solid understanding of Internet security.
There are some ways you can teach your employees:
Send relevant articles in your weekly company emails: Ask your employees to read articles.
Double Check for https://: HTTPS:// is not just a set of random characters and symbols, it indicates that the site you are about to access meets accepted security standards. If you see that the site does not have https:// on the front of it, then it is not secure and may be a scam.
Promote Free Courses: Free online courses cover a range of topics, including security.
6. Take advantage of user permissions
Almost all good accounting software provides business owners with the ability to manage users and set user permissions for their employees. There are ten different roles (Company Administrator, Standard User, Custom Users, Accountant, Time Tracker Only, Reports Only, All Access Rights, No Access Rights, Limited Access) and the access level is controlled by a specific feature.
Make sure to take advantage of these user permissions. It is one of the most effective tools for controlling what users see and don't see. This way, you know that only the most trusted employees have access to the most sensitive information, taking the worry away.
7. Create multiple accounts for the same computer
If you have multiple employees sharing the same computer, be sure to create separate user accounts for each employee. User access level can be controlled for each account separately, ensuring more security of sensitive information.
8. Take actual safety measures
The physical security provided by cloud-based companies is one of the major lacks in the security of locally installed software. Most cloud-based accounting software companies offer physical security measures such as 24/7 data center monitoring, controlled access to

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Category: ERP

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