Did you know the volume of data your company possesses that isn't being used properly? Neglecting corporate data today is causing the loss of many opportunities that could enhance competitiveness, attract customers, and achieve sustainability and success. This is in addition to the inability to make sound decisions. This is due to many organizations neglecting information management, by storing it haphazardly, failing to update it, or ensuring its accuracy. This affects the ability to accurately read the labor market landscape.

In the era of digital transformation and business intelligence, information management has become one of the most important departments that must be implemented in various organizations. This is to improve decision-making and organize and store information properly. This is what we will learn about in this article, which will explore strategies for organizing, storing, and using information to become a supporting tool in corporate decision-making. This is achieved through the DocSuite BI information management system.

Why has information management become a necessity?
Modern organizations and companies deal with a vast amount of different data and information on a daily basis. This data comes from various sources, such as customer transactions, social media, and internal operating systems. This is where the information management system comes in. It works to coordinate and accurately analyze this information to generate insights that support decision-making processes. This is achieved by collecting, organizing, and storing this data and protecting it from loss, damage, or theft.

Companies that do not have an information management system suffer from several disadvantages, including:

Wasted time and resources: This is due to the inability to organize information and difficulty accessing the required data.
Lost opportunities: This is due to the inability to understand market and customer needs.
Compliance risks: The inability to access various information when needed can sometimes lead to legal issues.
Poor decision-making: This is due to the lack of accurate or outdated data.
Therefore, organizations must begin supporting digital transformation processes and work to develop a comprehensive strategy for information management and knowledge management systems. This is to enhance competitiveness in the labor market, enable appropriate decision-making in line with business trends, and achieve the desired growth and sustainability.

Secrets of Successful Information Management in Modern Organizations
The role of information management lies in transforming raw data obtained by organizations from various sources into actionable insights. This is achieved by relying on information management and business intelligence systems, represented by DocSuite BI, which supports digital transformation processes within organizations. This program organizes and stores incoming data, allowing for easy access at any time for use as needed.

DocSuite BI helps organizations develop strategies for handling information intelligently, which contributes to supporting various decision-making processes. This is achieved through the following:

Defining Information Management Objectives
The goal-setting process here depends on understanding what the organization seeks to achieve through improving information management and knowledge management systems. For example, is the goal to improve customer service, reduce costs, increase operational efficiency, enhance decision-making capabilities, or other objectives that may vary from one organization to another depending on the nature and needs of the business? Therefore, it is necessary to work on defining objectives in order to select the tools and systems that help achieve them, improve information management, and support digital transformation.

Ensuring Data Quality
The business intelligence process in the information management system relies on data quality, and this data quality depends on achieving several important factors, including:

Collecting data from all sources correctly and uniformly.
Work to clean data of any duplicates, errors, or inconsistencies.
Ensure data validity and accuracy.
Regularly update data.
Organize and categorize information
The volume of information increases daily due to business continuity. To achieve decision-making capabilities based on this information, it is essential to organize and categorize it. This can be easily achieved through digital transformation systems using DocSuite BI. This can be achieved through the following:

Create main folders, each containing subfolders based on the nature of the work.
Use tags and keywords to facilitate file searches and manage knowledge systems smoothly and flexibly.
Define metadata for each file, including creation date, content type, and responsible department.
Manage information by determining how to create new documents and how to handle old documents, whether by archiving, replacing, or deleting them. Create copies of all stored data.
Secure access to information
Enterprise data is a company asset, so it is important to ensure that it is protected and secure, especially in the era of digital transformation and the cyber threats it faces. This is what DocSuite BI provides through the following features:

Access permissions, which restrict access to files to only authorized individuals.

Encryption: Data encryption protects data, especially during transmission or storage.

Tracking and monitoring: DocSuite BI provides a system for tracking and monitoring various data and identifying any modifications or updates, which contributes to providing the highest levels of security.

Enhancing collaboration and sharing: Using DocSuite BI, various business intelligence mechanisms can be implemented, including easy information management across different work teams. Team members can work on the same documents, make any required modifications, and share them easily, which contributes to enhancing collaboration and accelerating the execution of workflow tasks.