If you are the owner of a commercial, industrial or service facility and want to achieve more success and development in the management of your organization at the level of all departments and keep pace with the technological development and digital transformation in the administrative systems now prevailing in many institutions and companies worldwide.
We advise you to start using one of the best programs that support digital transformation, which is the Docsuite administrative communications program or system. Through this article, we will provide you with an introduction to the Docsuite administrative communications program, and what are its advantages and characteristics?
What is Docsuite?
It is the best integrated cloud program that supports the stage of digital transformation. It contains an administrative communication system and an electronic archiving program. It was created to manage all documents, papers, and all workflow tasks within any organization, by automating all tasks and various procedures, and limiting the use of papers and documents, which consume a lot of time. Time, money and effort.
Not only that, but through the Docsuite program, you will be able to build the most successful administrative communication system for your organization. The program contains many advantages, characteristics and systems that have been programmed to suit any work environment and any organization of any size. Through it, you will be able to manage the organization's incoming and outgoing system and use the management program Tasks for employees, the ability to store all data in an electronic archiving system, the use of digital signatures for documents, and many other tools and features.
Also, your use of the Docsuite administrative communications and electronic archiving program will benefit your organization with many important goals, including:
Providing expenses related to papers, printing, writing and everything related to it.
Complete workflow procedures faster and more efficiently.
Through electronic archiving, you will be able to save your data in complete safety.
The use of digital signature management to facilitate the completion of transactions and decision-making.
Docsuite features
As we mentioned before, your use of the Docsuite administrative communication program will help you achieve your organization’s goals faster and easier than before, while contributing to reducing your expenses, through a variety of features and tools available in the best administrative follow-up system “cmms”, and among these advantages are the following:
Managing the incoming and outgoing system
The system contains an incoming and outgoing program to be able to manage all internal and external correspondence in the organization and save each message later in the archiving program from within an incoming and outgoing program for easy reference later.
Through the incoming and outgoing administrative communication system, you will be able to automatically transfer e-mail messages to the concerned employee, and then keep those messages in the electronic archiving system of the incoming and outgoing system.
Electronic archiving system
Through electronic archiving, you will be able to record and save all workflow procedures in a safe and secure manner. The archiving program is distinguished by the ability to read any format of those files, whether it is Office, PDF, or audio and video files.
What makes it the best electronic archiving program is providing the cybersecurity feature included within the archiving program and saving data in cloud storage units for the administrative communications program.
Task management software for employees
Through the administrative communication program and the Docsuite electronic archiving system, you will be able to assign the tasks of each employee and appoint someone to act on his behalf in the event that he is not present, in addition to the possibility of linking the workflow tasks between the different departments and linking with the correspondence of the incoming and outgoing system and tracking all these tasks through the managers and the employer in addition To use the electronic signature of documents.
Text chat system
The Docsuite administrative communication system provides a tool for written chatting between employees to exchange information and documents to complete the workflow procedures and the incoming and outgoing correspondence system safely, easily and in a faster time.
Alerts and notifications
The program for managing tasks for employees and administrative communications contains a tool for alerts and sending notifications related to the tasks assigned to each employee and any other updates through e-mail, phone notifications or the system itself, and text messages.
Administration of administrative regulations
Through the incoming and outgoing administrative communication system, you will be able to publish all administrative regulations and laws for all employees and include them in the electronic archiving system later to keep them.
digital signature
It is a tool included in the program for managing tasks for employees and administrative communications to contribute to the completion of transactions through the use of the electronic signature of the responsible employee while keeping the electronic signature of each employee in his personal file in the archiving program.
An employee cannot use the electronic signature of another employee, and the digital signature can be used to finalize documents received from an incoming and outgoing program for electronic messages.
These are not the only advantages that Docsuite administrative communications and electronic archiving software contains, but there are many more, so it is considered the best digital transformation solution that any organization may need to start automating workflows and various procedures.
It is also possible to work on the incoming and outgoing administrative communication system through the Docsuite program, via the Internet or without it, as it is a cloud system that can be accessed through any device and from anywhere. It also supports the Windows operating system to ensure that you do not encounter any obstacles during work.
We advise you to start using one of the best programs that support digital transformation, which is the Docsuite administrative communications program or system. Through this article, we will provide you with an introduction to the Docsuite administrative communications program, and what are its advantages and characteristics?
What is Docsuite?
It is the best integrated cloud program that supports the stage of digital transformation. It contains an administrative communication system and an electronic archiving program. It was created to manage all documents, papers, and all workflow tasks within any organization, by automating all tasks and various procedures, and limiting the use of papers and documents, which consume a lot of time. Time, money and effort.
Not only that, but through the Docsuite program, you will be able to build the most successful administrative communication system for your organization. The program contains many advantages, characteristics and systems that have been programmed to suit any work environment and any organization of any size. Through it, you will be able to manage the organization's incoming and outgoing system and use the management program Tasks for employees, the ability to store all data in an electronic archiving system, the use of digital signatures for documents, and many other tools and features.
Also, your use of the Docsuite administrative communications and electronic archiving program will benefit your organization with many important goals, including:
Providing expenses related to papers, printing, writing and everything related to it.
Complete workflow procedures faster and more efficiently.
Through electronic archiving, you will be able to save your data in complete safety.
The use of digital signature management to facilitate the completion of transactions and decision-making.
Docsuite features
As we mentioned before, your use of the Docsuite administrative communication program will help you achieve your organization’s goals faster and easier than before, while contributing to reducing your expenses, through a variety of features and tools available in the best administrative follow-up system “cmms”, and among these advantages are the following:
Managing the incoming and outgoing system
The system contains an incoming and outgoing program to be able to manage all internal and external correspondence in the organization and save each message later in the archiving program from within an incoming and outgoing program for easy reference later.
Through the incoming and outgoing administrative communication system, you will be able to automatically transfer e-mail messages to the concerned employee, and then keep those messages in the electronic archiving system of the incoming and outgoing system.
Electronic archiving system
Through electronic archiving, you will be able to record and save all workflow procedures in a safe and secure manner. The archiving program is distinguished by the ability to read any format of those files, whether it is Office, PDF, or audio and video files.
What makes it the best electronic archiving program is providing the cybersecurity feature included within the archiving program and saving data in cloud storage units for the administrative communications program.
Task management software for employees
Through the administrative communication program and the Docsuite electronic archiving system, you will be able to assign the tasks of each employee and appoint someone to act on his behalf in the event that he is not present, in addition to the possibility of linking the workflow tasks between the different departments and linking with the correspondence of the incoming and outgoing system and tracking all these tasks through the managers and the employer in addition To use the electronic signature of documents.
Text chat system
The Docsuite administrative communication system provides a tool for written chatting between employees to exchange information and documents to complete the workflow procedures and the incoming and outgoing correspondence system safely, easily and in a faster time.
Alerts and notifications
The program for managing tasks for employees and administrative communications contains a tool for alerts and sending notifications related to the tasks assigned to each employee and any other updates through e-mail, phone notifications or the system itself, and text messages.
Administration of administrative regulations
Through the incoming and outgoing administrative communication system, you will be able to publish all administrative regulations and laws for all employees and include them in the electronic archiving system later to keep them.
digital signature
It is a tool included in the program for managing tasks for employees and administrative communications to contribute to the completion of transactions through the use of the electronic signature of the responsible employee while keeping the electronic signature of each employee in his personal file in the archiving program.
An employee cannot use the electronic signature of another employee, and the digital signature can be used to finalize documents received from an incoming and outgoing program for electronic messages.
These are not the only advantages that Docsuite administrative communications and electronic archiving software contains, but there are many more, so it is considered the best digital transformation solution that any organization may need to start automating workflows and various procedures.
It is also possible to work on the incoming and outgoing administrative communication system through the Docsuite program, via the Internet or without it, as it is a cloud system that can be accessed through any device and from anywhere. It also supports the Windows operating system to ensure that you do not encounter any obstacles during work.
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