What is the tax bill? Purpose and main elements

Tax invoice is one of the key elements of tax accounting

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What is the tax bill? Purpose and main elements
The tax invoice is an invoice issued for the taxable supply of goods and services, the tax invoice contains extensively details such as description, quantity, value of goods/service, taxes and other details that may be specified, the tax invoice is the recipient's basic guide to claiming a deduction of input tax for goods and services, let's understand the function and functioning of tax invoices in detail in the article.

What are taxes?

At the outset, we must understand the meaning of taxes, since taxes are mandatory contributions imposed on individuals or companies by a government entity - whether local, regional or national, and tax revenues finance government activities, including public works and services such as roads and schools, or programs such as social security and Medicare.

Types of taxes

The tax requires that a percentage of taxpayers' profits or funds be taken and transferred to the Government, many of which are:

Income tax

This is a percentage of the income generated that is waived to the state or federal government

Payroll Tax

is a percentage of the employee's salary withheld by the employer, who pays to the Government on behalf of the employee to fund medical care and social security programmes.

Corporate Tax

Represents a percentage of corporate profits that the government takes as a tax to fund federal programs

Sales Tax

taxes on certain goods and services; Varies by jurisdiction

Property Tax

Paid on the basis of land value and real estate assets


The tariff is for taxes on imported goods; imposed to promote local business

What is the tax bill?

We now come to define the tax invoice, where the company has to charge a tax amount every time a service or product is sold. From this point of view, the tax invoice acts as proof of the amount of tax imposed on the sale of a product or service. The tax invoice includes a list of all applicable duties and taxes on related products or services provided.
Retaining taxable sales documents is one of the primary responsibilities of any company registered in GST, where all taxable transactions must be taxed, the amount of tax must be recorded, regardless of the number and amount of taxes applied, and the seller must keep a record of the total amount of tax payable to the buyer to own the same document and, if necessary, to claim input tax credit.

Are tax bills mandatory?

Tax invoices are usually mandatory for certain types of transactions, especially those subject to VAT or GST, But according to each country the exact requirements of tax bills vary, to ensure compliance with applicable laws and regulations, Always required of companies operating in different countries or regions to analyse domestic requirements with respect to tax invoice obligations, so as not to be subject to penalties or fines if they fail to issue tax invoices that are incompatible with domestic invoices.

When to use the tax bill?

Tax bill requirements vary from country to country, however, some of the most common reasons for using the tax bill include:
  • To demonstrate that your business is eligible to collect taxes on transactions.
  • To show the items in the taxable invoice that exclude the tax (if any).
  • To determine the accounting period in which the tax is calculated, for example monthly, quarterly or annually.

Types of tax invoice

Important and major types of tax invoice have been carried out, as follows:

Provisional tax invoice

The provisional tax bill is a presumed estimate of the tax obligation, its purpose is to help taxpayers prepare for the fiscal burden of the tax statement, the date of issuance of temporary tax invoices and payment deadlines varies, and as a general rule, the provisional tax bill is issued in the first quarter of the calendar year.

Final tax invoice

The final tax invoice is the final tax invoice based on tax return factors submitted including any clearing by the tax authorities. The final tax invoice is based on annual tax rates approved by the City Council. The final tax invoice is calculated using the estimated value allocated to your property, applying the applicable tax rate (less provisional taxes invoiced),

Supplementary tax invoice

In general, the supplementary tax invoice refers to the current tax year and the deleted invoices refer to previous years. The supplementary and deleted tax invoice is issued throughout the year to the owners of newly established properties, or properties that have been physically modified, that are not reflected in the provisional and final invoices.

Tax Bill Creation Requirements

Creating a tax invoice requires a list of items in the right details. When details are erroneously included, the tax invoice becomes defective and must be disposed of to create a brand new invoice. The items to be included are:
  • Correct details of the purchase process
  • Service type or product
  • The price set by the company and the buyer alike
  • Tax amount applicable to each element
The company requests that the customer's tax invoice be issued in order for the company to tax the product or service sold, the tax invoice issued acts as proof of the tax imposed and helps to claim tax exemptions.

Basic elements of the tax bill

In general, the main elements to be included in the tax invoice are as follows:
  • The phrase "tax invoice", usually appears at the top of the invoice
  • Name, address and contact details of the seller
  • Invoice Number
  • Invoice issuance date
  • Buyer's name and address
  • Sales Tax Registration/Sales Tax Registration
  • Quantity of goods/services
  • Unit Rate No Tax
  • Tax payable by each unit
  • Subtotal without tax
  • Total amount of tax payable
  • Total, including taxes
  • Payment Data

How is the tax bill generated?

Creating a valid tax invoice for accounting purposes is a task that requires serious accuracy and is usually done through a fixed module. Below are the steps of how to create a tax invoice:
  • Name the document as "Tax Invoice"
  • On the right side of the address, include the name, logo, post, phone number and corporate email.
  • Type your customer's name and contact information to your customers as the seller's definition after entering your business details.
  • Add the invoice date, number and GST registration number before entering the due date of payment and the amount purchased.
  • Make a list of all services provided, plus applicable amounts that the customer will pay for your business and standard classified purchases.
  • Remember to include shipping fees and taxes in the total during this procedure. In most cases, the total must be written in large letters.


In conclusion, we must distinguish between the tax invoice and the regular invoice, so that each tax invoice is an invoice, But not every bill is a tax bill, although the specific rules vary everywhere, In general, tax invoices are issued by companies registered in VAT. While regular invoices are issued which may also be called receipt proof of payment etc., issued by unregistered companies.

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