In light of technological development and companies' transformation to digitalization and its application in all departments within them instead of following traditional methods, some may wonder about the importance of applying digital transformation to some departments within companies and business institutions, including human resources management.

Can cloud programs be more effective and efficient to implement them, or is it better to rely on the well-known traditional human resources programs?

The answer to these questions depends primarily on determining the extent of the need for human resources management within the institution based on the size of its business and tasks within the company, and knowing the characteristics and advantages of both traditional human resources programs as well as cloud programs to choose the most appropriate of them.

In this new article on our blog, we will explain to you what traditional human resources programs are, their advantages, what tasks can be controlled through them, and the most prominent disadvantages. We will also explain to you what cloud programs are in contrast, what their advantages are, and what the difference between them and traditional programs.

What are traditional human resources programs?
Traditional human resources management programs are programs that depend on their use on installation on computers or tablets, and are managed and controlled through dedicated servers from within the company.

Such programs in human resources management within different companies and institutions depend on manual entry to record various data, which sometimes affects the accuracy of that data due to incorrect recording.

Now, we can learn in detail about the advantages of using these human resources management programs within the company.

What are the advantages of traditional human resources programs?
This type of program contains a number of advantages and solutions that cover the basic tasks of human resources management, including, for example:

Local installation
Traditional human resources programs work by installing on computers or local servers of companies, which allows the company to fully manage and control the system and save work data and information internally in a more secure manner.

Internal program management
Companies that use traditional human resources programs rely on a technical team from within the company to solve any technical problems related to those programs and maintain and update them continuously.

Data storage on local servers
Companies keep all their data on their own internal local servers, which enables them to manage that data and control its security completely through those servers.

Working offline
Unlike cloud programs, traditional HR programs do not require an internet connection to work on the program, which is what distinguishes these programs, allowing work to continue without interruption due to any disruption resulting from internet connections being interrupted.

What are the tasks that can be controlled through traditional HR programs?
Traditional HR programs allow companies to perform a number of tasks related to managing human resources to organize them, including the following:

Managing all employee affairs
Through traditional HR programs, you will be able to record and track all important data for all employees, such as employment contracts, vacations, and salaries.

Salary data management
Traditional HR programs help you manage and organize all salary data, including tax data, deductions, insurance, and other data that may vary from one company to another.

Employee management
Through traditional programs, you can track the performance of employees in all departments of the company, and evaluate them through the tools available for this in the program.

Recruitment process management
Traditional HR programs help you organize the recruitment process, starting with announcing available jobs and following up on applicants' CVs.

Compliance Management
These programs work by adhering to and complying with the laws and regulations related to labor law, whether globally or locally, according to the law of the country in which the company or institution operates.

What are the disadvantages of traditional human resources programs? 
High cost
These programs require the provision of local servers and their own infrastructure to retain and secure data, which affects the cost allocated to these programs, in addition to the difficulty of scalability in the event of expansion and growth of the company's business.

Continuous maintenance
Traditional human resources programs need to be periodically and continuously maintained to ensure that they continue to work without problems or interruptions.

Possibility of data loss
The database of these programs depends on periodic backup of data, but if the copying process stops for any reason or any problem occurs, this may lead to data loss as a result of the servers being exposed to any problem or malfunction.

Difficulty of remote work
Traditional human resources programs do not allow access to data from any device other than the one on which the program is installed to work, which means difficulty in accessing data from anywhere and difficulty in remote work, which hinders the implementation of the remote work strategy that some companies have resorted to.

What are cloud programs?
Unlike traditional HR software, cloud software is more flexible to work through, as cloud software relies on working through cloud systems connected to the Internet called (Saas- Software as a Service) systems, and these programs are technically managed by the companies that produce them.

What are the advantages and features of cloud software?
Cloud software for human resources management contains a number of advantages that make working through it more flexible and smooth, including the following:

Automatic updates
There is no need to appoint a technical team to manage cloud software and its updates, as these programs are updated automatically through their service provider, which allows companies to work with the latest versions to manage their business more efficiently.