Many HR employees and managers spend a lot of time calculating employee working hours and vacations, and then recording them manually, whether in notebooks or office programs, which often exposes these tasks to many errors in addition to the time and effort spent to implement these tasks, which is a task that can be relied upon in digital HR programs.

Therefore, the greatest reliance now in most companies and institutions that seek to work smartly and invest in digital transformation has become on fully automated HR programs electronically to contribute to managing all HR management processes with flexibility and ease while reducing time, effort and cost as well.

In this new article on our blog, we will explain to you the importance of using HR programs in employee management, and how it can be relied upon to calculate working hours as well as employee vacations automatically with high accuracy and efficiency.

What is the importance of companies relying on professional HR programs?
Many companies are currently relying on digital management for all their departments, including human resources management, through the use of digital HR programs.

It contributes significantly to developing all the different tasks related to employee management and contributing to improving employee performance and analyzing data to provide clear insights that contribute to making important decisions.

This is in addition to many other solutions provided by professional HR programs, including the following:

Reducing financial costs due to the lack of need to use paper documents and their supplies as much as before.
Reducing time and effort by automating workflow tasks.
Integrating and linking with different systems used within other departments such as financial management programs, for example, to facilitate the implementation of various procedures.
Improving the employee experience and contributing to saving them time to develop their talents in work and innovation.
Managing employees more easily and everything related to them, starting from appointment to the company, through introducing them to the company's policy, receiving their new job duties, and tracking their performance later.
Creating training programs for employees to develop their performance based on monthly evaluations and analyzing the data of those evaluations through HR programs.
Issuing all reports related to the work of the Human Resources Department easily to track everything related to the work of that department easily and from anywhere.
How to calculate working hours and vacations using HR programs for employees?
Calculating working hours and vacations for employees is one of the tasks that consumes a lot of time and effort of HR employees due to the large number of numbers and equations used and the time spent calculating them and then recording them and linking them with the payroll department at the end of each month.

Since it takes a lot of time to implement these tasks, relying on professional and integrated HR programs to implement such tasks has become an indispensable necessity because they provide tools that contribute to reducing the time and effort expended and preventing errors resulting from manual recording of the results of these calculations, through the following methods:

Creating work hours tables
Digital HR programs provide tools that contribute to recording the working hours of all employees in all departments and the additional working hours specified for some employees and allocating them, whether they are additional working hours after daily working hours, or additional working hours on holidays and seasonal holidays.

Calculating the working hours for each of them differs from the other, in addition to the different shifts and rest hours, etc., and these tables are linked with the data of each employee to track them later easily to use them in calculating working hours and evaluating performance based on adherence to work schedules.

Tracking attendance and departure
Thanks to recording attendance and departure data, rest hours, etc. using HR programs, you can now calculate working hours with ease, thanks to what HR programs do to track and record these appointments on a daily basis by linking with employees' work login devices such as fingerprint devices and updating them on a daily basis; To obtain at the end of each week the total number of working hours for each employee, and to know if there is any negligence or non-compliance in the case of some employees, with ease without the need to manually record the work hours account as in the past to avoid errors that occurred as a result of recording and manually entering this data.

Calculating remote working hours
Some companies follow a remote work policy, either for all employees or for a specific number of them in different departments according to the requirements of the work. The task of tracking employees' work remotely and ensuring their commitment to the specified working hours may be difficult to track using traditional methods.

But by using professional digital HR programs, managing these tasks has become easier than before. Through the tools provided by HR management programs, employees log in at the beginning of their work and log out after the end of the work day to be able to easily track and calculate their working hours and ensure adherence to the specified dates and the absence of any negligence in this regard.

Tracking Leaves
Sometimes, HR managers face some problems in knowing and calculating employees' leaves accurately and ensuring the validity of each of their balances, as a result of following traditional methods that depended on recording these leaves with paper documents and signing them by the direct manager of each employee and then re-delivering them to the HR department, which sometimes exposed these documents to loss or damage.

But through HR programs, managing leaves has now become easier, as the program contains ready-made forms for all types of leaves, such as sick leave, regular leaves, and other leaves.

The employee can access these forms and choose the leave form he wants and fill out its statements electronically and direct it, either through e-mail messages