Data of companies and various business institutions, whether work data, human resources data, partner data, etc., is considered the most important thing that companies own and the most threatening thing to them in the event of damage, theft, or loss of that data. This explains the great interest in data security and the utmost importance of data security operations within companies.

In light of the heavy reliance on digital human resources programs in employee management, it has become important to rely on fully secure programs that are built on strong protection systems in order to protect employee data and everything related to the institution's human resources assets.

Human resources management data is considered one of the most important company data because it contains information about the most important thing that companies own, which is the human element, which clearly affects the company's productivity and achieving its goals. Therefore, it is necessary to pay great attention to securing the data of this important asset by using secure professional human resources programs.

In this new article on our blog, we will explain to you what we mean by data security, the importance of ensuring the security and integrity of data and information, and how to secure company data through digital human resources programs.

What is data security?
Data security is a term that refers to the tools and practices used to protect digital data from loss, damage, theft, or unauthorized access, while recording, storing, or transferring it from one location to another.

The importance of this data is due to the fact that it is the foundation on which any company is built. This information may be customer information, financial information about the company's transactions and assets, marketing information, or about the company's human elements, and other data that may differ from one company to another.

Therefore, data security is an indispensable necessity to protect the foundation of companies, which is information, from any harm that may befall it, which may harm the company and its position in the labor market and may sometimes threaten its continuity.

The importance of data security in human resources programs
As we mentioned before, human resources management data is one of the important data that companies possess that pertains to the human element within any company, and the importance of this data is that it is a guarantee for the continuity of work and the protection of employee and company data.

The following are some of the elements that play a role in data security in HR programs:

Protecting employee data: This data includes personal names, phone numbers, addresses, personal ID numbers, and bank accounts. Exposure to any threat or theft of this data may expose its owners to fraud and extortion; therefore, protecting it is considered a necessity.

Not being exposed to financial losses: If HR programs are exposed to any risk such as cyber attacks, this may lead to the cessation of work in all its forms within the HR department, which costs the company a lot of time and money.
Enhancing employee and customer confidence in the company: If employee data is stolen in any way, this harms the company's reputation and loses trust among employees and customers in return.
How can data be secured through HR programs?
In order to be able to protect your employees' data and all data related to the HR department, HR programs are the best choice in this case; Because it provides tools and applications that contribute to maintaining data security, through the following:

Relying on cloud storage features
Professional human resources programs rely on ensuring the protection and security of data by saving the database in its own cloud system, which provides the highest levels of protection and monitoring to prevent that data from being exposed to cyber attacks and theft.

Setting access permission
Human resources programs allow the ability to set the access permission feature, and this feature allows human resources managers to designate only those people who are allowed to access that data to use it in their workflow tasks and prevent any other people from within the company from accessing that data, which leads to preserving it from being exposed to theft or damage.

Data backup
Data backup helps keep another copy of the data to use and change it in the event that the original data is exposed to any problem. This is what human resources programs help you with to protect your data security through the data backup tool, and this copy is updated periodically according to the choice so that this copy is updated in parallel with the original copy.

Real-time data monitoring
HR programs allow you to monitor all actions taken within the company's database and ensure that only authorized persons have access to it and track the tasks they perform. In addition, it is possible to monitor any abnormal activity or hacking that may occur to this data in real time to take appropriate action.

Compliance with regulations and laws
HR programs operate through a special regulation that works to protect data security by complying with international laws and regulations, such as GDPR, which includes a set of laws and standards that require companies to work with them to protect company data. Some of these laws include commitment to transparency in collecting and processing data and informing employees about how to maintain and use this data to enhance their confidence in the company.

Failure by companies to comply with these regulations exposes them to legal accountability.

Data encryption
Data encryption is one of the methods used to ensure data security and protection. This process means converting data into encrypted codes that can only be decrypted by people authorized to access and deal with this data, which can be implemented by relying on professional human resources programs.

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