Restaurant management includes many tasks and procedures such as managing the customer database, managing their orders, inventory management, financial management, kitchen, employees, and other different tasks. Each of these tasks contains a lot of different data and processes.

In order to improve and organize restaurant management, many software programs have emerged that work to achieve this, including cloud systems and installed systems. Each of them differs in terms of the advantages and disadvantages of each system.

In this new article on our blog, we will learn about the difference between cloud systems and installed systems in managing restaurants and cafes, and what are the importance, advantages and disadvantages of each system to choose the best for your restaurant.

What are cloud systems in restaurant management?
Cloud systems are systems that rely on working through an Internet connection, and work to provide a number of tools that contribute to improving restaurant management and increasing the efficiency of various tasks.

Cloud systems contain a number of advantages that make working through them easier and more flexible. These advantages include:

Flexibility in dealing
By relying on cloud systems, you will be able to easily access any documents at any time and from anywhere, in addition to the ability to follow up on work in all branches of the restaurant or in different warehouses without the need to be physically present in each branch. This contributes to saving a lot of time and making it easy to monitor and track work instantly.

Lower cost
Cloud systems depend on servers in their work, and they can be subscribed to through more than one subscription method that contributes to reducing the cost paid, as you can pay with a monthly subscription or pay with an annual subscription, depending on the needs and size of each restaurant.

Automatic update
Cloud systems depend in their work on the presence of continuous updates to them, and these systems are updated automatically, which contributes to improving restaurant management using the best technology methods.

Safe Data Storage
Restaurant data of all types is the most important strategic tool that restaurant management has, regardless of its size. Saving data in old ways often leads to its loss or theft, etc., but by relying on cloud systems in management, you will be able to keep various data safely on the servers of these systems and assign access permissions to them and protect them from loss, damage or theft, in addition to protecting them from various cyber attacks, and the ability to access them at any time and from anywhere.

Integration with other programs
One of the important advantages of cloud systems is their ability to link and integrate with various programs and systems used in restaurant management, which contributes to obtaining an easy flow of documents and facilitating the implementation of various tasks and transactions and reducing the time and effort spent in implementing these tasks.

Scalability
Cloud systems respond to the scalability of restaurant management, which contributes to achieving the goals required to be achieved in terms of expansion and growth, and the ability to link with the various branches of a single restaurant, which provides more professional and efficient performance.

After-sales service
Companies that produce cloud systems provide many services for restaurant management, including after-sales service, through a technical team that works to solve any problems quickly so that work does not stop.

In addition to providing training services for team members in order to learn how to use the system easily.

Data storage
Cloud systems rely on keeping restaurant management data on cloud servers that allow access to it at any time and from anywhere, while providing the highest means of protection and security for that data so that it is not exposed to damage, loss or theft.

In addition to making backup copies of that data on an ongoing basis, which ensures that data is not lost.

Disadvantages of using cloud systems
Like other systems, there are some disadvantages related to using cloud systems, including:

Working through an Internet connection
Cloud systems depend in their work on the need to connect to the Internet, in order to access various documents and data, and to carry out tasks. Which means stopping work in the event of an Internet connection being disconnected, which affects restaurant management in many transactions.

Ongoing costs
Although cloud systems subscriptions depend on monthly or annual subscriptions, some restaurants may find the ongoing costs of these subscriptions to be high in the long run.

What are installed systems?
Restaurant management works with installed systems by installing these systems on servers and devices located inside the restaurant. The advantages of these systems are as follows:

Working without an Internet connection
You do not need to connect to the Internet to manage the restaurant using installed systems, which means that work continues and does not stop in the event of an Internet connection failure.

Full control
By relying on installed systems, you will be able to fully control these systems in terms of customization according to the needs of restaurant management, in addition to controlling the settings related to them.

Data security
By relying on the use of installed systems, you will be able to keep all restaurant management data on the restaurant's internal servers, which provides more security in terms of not relying on external servers.

Disadvantages of using installed systems
High costs
Although installed systems do not require paying ongoing subscriptions as is the case with cloud system subscriptions, installed systems rely on a one-time payment when purchasing and installing these systems, but the cost is higher.

Barriers to Expansion
One of the goals of restaurant management is to grow and expand the business, but working through the installed systems does not support this expansion. In the event of business expansion, you will need to spend more costs to purchase servers and increase the size of the system used.

Inability to access data from outside
The systems depend