The primary concept of the archiving system program is to safely maintain inactive or frequently accessed data and usually at a less expensive storage level, and to build an appropriate archiving system you need to search for certain features and characteristics that enable you to search and retrieve information immediately, This is what DocSuite's archiving system provides from our organization an idea for software, so what are the characteristics of this system? Just read on to find out the answer.
What is DocSuite archiving system?
DocSuite Archiving System is an integrated cloud system for managing electronic documents, archiving and administrative communications and supporting corporate digital transformation a modern application designed with modern technologies that enable you to shift from paper management to full electronic management, DocSuite electronic archiving Fekrait software, is simple and flexible, making DocSuite archiving system easy to apply tool and successful investment combining smart document management, management communication organization and automation of procedures.
DocSuite's archiving system is designed through a range of smart software aimed at regulating paper content management and different process procedures within organizations and providing smarter and seamless management communications, and effectively applying the procedures manual within the Organization electronic archiving system DocSuite integrates seamlessly with all accounting systems, including those that do not support communication and integration, to enable the automation of all financial procedures and processes, Ensure accuracy with the possibility of exporting and sharing data in the form of files.
DocSuite archiving system features
DocSuite Archiving System Software is the digital solution to save and organize documents and digital data for long-term storage, and has these characteristics:
- Archives are protected by a system that certifies that the electronic documents stored are not subject to any modification and are completely readable
- Ensure that the archive is readable over time through the archive readability control process to deal with the problem of ageing storage modes/formats
- Facilitate access to personal data while protecting it from potential loss or hack
- Traceability which makes it possible to know all the procedures that have been performed on a document.
Features of DocSuite archiving system from Fekra Software
The DocSuite archiving system from Fekrait rovides a range of features for companies and institutions:
1. Central management of all documents
Our DocSuite archiving system allows you to acquire document management software that allows you to manage, edit, authorize or sign any kind of document in a centralized way, document management and electronic archiving software stores digital files in one source of truth.
2. Capture all types of documents
Any user through DocSuite archiving system will be able to record documents in the system via scanner, fax or photos, these will be archived in the tool's electronic archive, and you can also use features such as time stamping, digital signatures and tracking records to record document activity and ensure data integrity over time.
3. Report creation and accessibility
DocSuite's archiving system allows for thorough research through the use of advanced filters that facilitate the detection and classification of documents or files in a particular way through several associated fields, and DocSuite's archiving system allows easy access to documents and data to adhere to company security standards.
4. Suitable for multiple records
DocSuite archiving system is set up to store and manage various kinds of registrations, file management, accounting management, cadastral management or settlements, among others, and DocSuite archiving system allows you to organize, archive, backup and maintain your personal digital files in a variety of media formats.
5. Documentary protection and security standards
DocSuite archiving system allows you to control and manage the access of all members, allowing you to also distribute backups to different users who will perform certain functions during this process, and another feature of the best electronic archiving software is the configuration of access to the data system by digital certificate or electronic identity.
6. Integration with email and sending notifications
The deposit and withdrawal system in DocSuite archiving system can be synced with email such as Outlook to send alerts or notifications that are communicated at check-in or withdraw for any file.
7. Automatically create and save documents
DocSuite archiving system is configured to allow the creation of Word or PDF documents based on pre-defined templates, and DocSuite file archiving software has all the necessary conservation procedures to ensure long-term accessibility and confirmed credibility of legal documents, including digitally signed legal records.
8. Protection against data loss
Because DocSuite's archiving system provides comprehensive storage of all your digital content, it also provides one connection to backup operations to ensure that data is not lost, whether that's hardware malfunction, a security accident, or a natural disaster, DocSuite's enterprise-level archiving system provides you with security and security knowing that your data is fully protected at all times.
9. Human resources management
Keeping human resources records is critical to your company, as the Public Data Protection Act and other regulations impose that records can only be kept as long as they serve their purpose. This also means that records must be securely deleted within a certain period of time after someone leaves the company E-Archiving and Document Management ensures that Fekrait Software automatically keeps records to facilitate your HR procedures.
Conclusion:
DocSuite archiving system provides a way to hold and organize digital content in the long term and typically includes collections of documents, alerts, chat dialog boxes, photos, video, audio recordings and more, All are digitally stored and accessible at any time in the future digital archive may be as simple as indexed hard drive, But it usually includes advanced features that ensure easy data search and retrieval, even when very large amounts of information are included.
Important Topics
Incoming and outgoing electronic archiving (DocSuite)
Automation of automated processes
Reference
1. << Electronic document & records management system to manage records like money>>, openaccessgovernment
2. << The importance of document storage in today’s digital age>>, citizen
Add New Comment