Document management software for higher education
The world of higher education is full of paper. Final exams, transcripts, financial aid forms, student records, and other documents fill filing cabinets at universities and colleges nationwide. When one of these documents is needed, finding it can be a challenge for those who have to search through all the filing cabinets. Hopefully the document is in the right place.
While technological advances have revolutionized education—smartboards replacing chalkboards, testing now online, tablets replacing textbooks, etc.—many universities and colleges still use outdated and inefficient processes to manage their paper documents.
There needs to be a more efficient and streamlined way to handle all documents in the world of higher education.
Here are some ways document management can help streamline dissertation processes
Record keeping
Educational facilities can streamline record keeping with document management, eliminating the need to make a trip to the file room and dig through paper files. Document management systems also search and access student records quickly, easily and securely. It is vital that private student information remains secure and free from unauthorized access. When necessary, you can also share logs safely and securely with authorized parties.
Master file mastering
Before students register at a university, they are assigned a folder containing all their data. Instead of financial documents living in one office and transcripts living in another, document management allows educational institutions to create one master digital file for students and employees. Not only does this simplify operations and data sharing, it also increases security via access controls and password protection.
Simplify payments
With Document Management, gone are the days of calling the parking office to find out if a student has already paid their parking fee and can register for a course. Employees can efficiently search for information in a central location. Depending on the details, different departments can accept and process payments on behalf of the other, simplifying the entire process.
Keep records
We all live in a world with limited storage space and institutions of higher education are no different. Document management software allows records management staff to adhere to appropriate retention schedules based on different document classification types, and immediately send files to off-site storage or for destruction. Document management software helps keep higher education institutions organized so they operate more effectively and efficiently. Using the right software, with an easy-to-use interface. It can make a big difference to how documents are stored, how easily they are accessed and how effectively they are used by university staff.
Sample document management software for higher education
DocuWare document management software for higher education
With DocuWare, community colleges and universities get a sustainable, cost-effective solution that supports traditional classroom instruction as well as distributed and distance learning. DocuWare collects and secures documents for admissions, financial aid, student records, human resources, facilities management, and more.
Simplifying administrative processes
With DocuWare, every academic and administrative department can use the system with ease, eliminating duplicate spending. Its powerful digital workflow automates processes across campus, where working with registration forms, transcripts, invoices, alumni correspondence, and hundreds of other documents has never been easier. Digitizing paper records for immediate retrieval provides staff and faculty with the information they need to create a better student experience.
Simplifying administrative processes
With DocuWare, every academic and administrative department can use the system with ease, eliminating duplication of expenditure. Its powerful digital workflow automates processes across campus, where working with registration forms, transcripts, invoices, alumni correspondence, and hundreds of other documents has never been easier. Digitizing paper records for immediate retrieval provides staff and faculty with the information they need to create a better student experience.
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