Explain the concept of automation

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Automation is the ability to use technology to perform tasks with minimal human effort

Blog / Accounting
Explain the concept of automation
Explain the concept of automation
Companies and organizations are constantly looking for new ways to distinguish themselves and offer added value to their customers and this will be done only through the management of well-organized business operations that work optimally at each stage in order to achieve the best sales results.
To achieve these results, business process management needs smart systems or solutions that allow companies to automate activities at the point of sale such as implementation, analysis, monitoring or even improvement, how? This is what we will recognize through a detailed and accurate explanation of Automation's concept.

What is Automation? 

Automation is a combination of computer, mechanical and electrical elements or processes that operate with minimal human intervention or without human intervention and covers digital control, systems, supervision, data management, engines, devices, communications, production, interactions and many more, Automation is usually used to improve the operation and improvement of an industrial plant or company But automation can also be used in the stadium, farm or even in the infrastructure of cities, and even in all productive areas ready to keep pace with digital transformation.
Leading enterprises take advantage of Automation technology to reduce lost productivity and release employees to handle exciting high-value projects that rise exponentially, from front office to back office, every department in your organization has the ability to reap significant benefits from automation.

Automation Benefits 

Automation allows your company to organize and plan all of its activities, and organize them in such a way that the sales team knows exactly what to do at every step of its business. Just to wear this out has many benefits related to Automation, including:

Integrated Systems

Automation also allows systems to be integrated making them more efficient by consolidating tasks across teams, for example, through the API, it is possible to integrate payment software with the financial management application, making it much easier to analyze the company's condition.

Reduce operating costs

Automation saves many savings, allowing for the removal of errors, reducing the time taken to perform a particular task, reducing the need for a large number of collaborators to do the same work, also making proper automation easy to identify shortcomings and delays, which can be corrected immediately.

Saving time on tasks

Manually performed tasks consume much longer than those that the software can perform, and this is one of the main advantages of Automation process, as the automated system will allow the programming of a particular task only once and from that moment it will be replicated accurately and efficiently, resulting in less time and eliminating the probability of errors.

Reduce production costs

In addition to promoting a simpler process and making it easier to fix errors as they arise, Automation makes great savings, reducing all types of waste that can happen in an enterprise: time, money, effort and resources.
Detailed Automation is able to map operations and not only identify inefficiency and waste points, but also bottlenecks that can delay production, and corrections made from those data maximize results.

Comprehensive Quality

Reducing production errors greatly improves the quality of any product, thanks to computer systems that support mechanical machinery, it is possible to monitor and correct defects in real time without interrupting the production chain, and when we talk about the overall quality we mean the ability to improve the overall operation of the production line.

Automation Types 

Automation is widely used in different fields of work, also can automate to different types, namely:

Mechanical automation:

It is a type of Automation where production tasks, usually performed by human operators, are transferred to a range of mechanical technological elements, by automated systems with control parts and operational parts.

Industrial Automation:

Industrial automation is a type of Automation that involves the embedding and regular use of various types of computerized and electromechnical systems or elements, pneumatic electric, and electrical for direct industrial purposes.

IT automation:

IT automation is the process of creating software and systems to replace replicable processes and reduce manual intervention, it accelerates the delivery of IT infrastructure and applications by automating manual processes that previously required human touch.
Using IT automation, software is used to set up and replicate instructions, processes or policies that save time and free IT staff for further strategic work. With the advent of virtual networks and cloud services requiring rapid and complex savings, Automation is an indispensable strategy to help IT teams deliver services with improved speed, consistency and security.

Automation Stages 

Automation's comprehensive and effective methodological approach goes through four phases: analysis, implementation, integration, maintenance and support.

1. Analysis Phase

Before your organization can implement Automation in its workflow tasks It is essential to gain a full understanding of how the process works. The application of automation technology in a process without fully estimating the impact it will have on a particular process or other business processes often results in reduced productivity and efficiency and once stakeholders analyse the current process and systems, they can choose Automation technologies that best complement their needs and objectives.

2. Implementation phase

The implementation phase involves the preparation and allocation of business process automation technology identified in the analysis phase, as good analysis makes employers better prepared to choose Automation tools suitable for the enterprise, completing tasks such as creating an in-depth list of jobs, training end users, and assigning user access.


3. Integration Phase

This phase depends on integrating new Automation technologies with enterprise systems and third-party solutions In addition, data from different sources are usually combined and combined during this step, Integration is achieved largely through APIs s Development ", which results in increased efficiency and improved data accuracy, enhanced cooperation, reduced costs and increased workability without substantial additional efforts and resources.

4. Maintenance and support

Business process automation or what iBPMS terms, is an ongoing and long-term initiative, enabling enterprise business process automation by integrating advanced process control techniques such as process detection and process mining. These technologies monitor business processes in real time to enable decision-making and immediate corrective action. Here, organizations need to continue to analyze their business processes to identify shortcomings and bottlenecks.


Investing in Automation has become a necessity, however, some organizations remain scared or reluctant to use tools that enable such work in their business, and often this fear is the result of ignorance and preference for a traditional scheme of human work at the expense of business automation.

other topics:



1. <<The Benefits of Workplace Automation Software>>، businessnewsdaily
2. <<Automation and data are removing administrative >>, healthcarefinancenews

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